designing projects / Procurement processes and competitions

Procurement of works

In the strategic phase we work with you to develop the right project model for the development of your built asset. In the subsequent initiation and planning phase we plan, manage and coordinate the associated procurement processes (planning & works) and ensure optimum project organisation right from the outset.

The focus here is on four key parameters:

• Project organisation: The choice of project model in turn defines the future project organisational structure and the associated interfaces between the project stakeholders.
• Deadlines: The timeline for the procurement process is planned so as to meet or exceed the overarching project deadlines/milestones.
• Quality: The success of the project is largely ensured by the high quality of works specified in the procurement processes.
• Costs: By focussing on close coordination of the planning process and procurement of works, combined with negotiation and partnering phases, we are able to keep costs within the client's targeted corridor.

We tailor the process for the procurement of works to your individual project and steer the negotiations through to conclusion of contract.

Deliverables we provide:

• Definition of the appropriate project model
• Elaboration of the procurement process
• Consultation regarding procedure, project brief, parameters, etc.
• Establishment of the appropriate organisational structure for the project model
• End-to-end coordination of the procurement process in combination with the planning process
• Coordinating production of the tender documents (layout and content)
• Selection and onboarding of stakeholders
• Organisation of necessary meetings (preparation, management, chairing, minutes)
• Communication with participants (collecting and answering questions and queries, notification of meetings, deadlines and any changes)
• Organisation, coordination and performance of preliminary assessment
• Preparation and management of the review phase
• Public relations support (announcement of tender process, public participation, organisation and staffing of public events)
• Involvement in negotiations and contracting